General Volunteer Policies

Each participant must first complete and submit the Volunteer Application Form. 

Applicants must fulfill the following criteria to be accepted as a general volunteer:

1. MUST BE 14 or older by the time of the convention to participate.
2. Sign a consent form; if under 18, the form must be signed by a parent or legal guardian.
3. Provide photo identification with a visible birth date.
4. Provide proof of purchase of the Otakuthon 2025 weekend badge with a displayed registered badge number.

Applicants who do not fill all of these conditions may be refused as a volunteer without notice.

All valuables are the responsibility of the volunteer as Otakuthon is not responsible for theft or lost items.

Otakuthon is not responsible for any financial obligations or liabilities a volunteer may incur, including damages to property, or injury to others while participating in this program.

The General Volunteers agree to follow the rules and policies of the convention. Failure to do so may result in the termination of the individual’s involvement within the program or expulsion and forfeiture of all rewards, depending on the severity of the incident, which includes harassment, abuse, disrespect, late arrivals and no-shows.

No further reimbursements and rewards will be provided once they have been claimed.

No unclaimed reimbursements and rewards from previous editions will be provided.

Privacy

The information provided through the Volunteer Application Form will not be disclosed publicly and will only be used internally or in the event of an emergency.

By participating as a volunteer, you grant Otakuthon permission to publish, electronically or in print, your name, a photograph or audio/video recording of you.

Cancellations

If you can no longer volunteer at Otakuthon, you must notify us by email: volunteers@otakuthon.com.